HOA Management Services
Tailored to meet the exact needs of your community
We are dedicated to making your Association operate as smooth as possible. We understand the delicate balance between all the operational elements that make up a well functioning HOA. We work with your members, the board, public and private interests, etc. to ensure that your HOA runs smoothly and works in the interest of its members and Board of Directors. We provide HOA’s with a variety of services designed to fit the needs of your community. Our Community Association Managers are always on staff to assist you with questions and or concerns.
Ahead of the curve
Meet our Cloud Based HOA Management Solution
From easy account access for each of your community members, to 24/7 support, and clear and concise reporting, our online solution offers a new level of “easy” other HOA management firms can only dream of.
- Support and implement the latest technology
- Fully utilize vantaca (our management database and accounting software)
- Eco-friendly paperless office
- Cloud-based document storage systems
- workforce; staff that can access data and work from anywhere and at anytime
Our approach to service and technology is simple: we work with the best.
Detailed Monthly Reporting
Easy to read and understand reports based on your associations's needs - designed to make your board’s oversight responsibilities as easy as possible.
We effectively enforce covenants and rules and regulations. We carefully document each infraction and notify the owner pursuant to the language reflected in the governing documents.
Manage Insurance Requirements
We can negotiate, track and manage all insurance coverages for your community.
Vendor Negotiations, Supervision, & Oversight
From painting and plumbing to landscaping and street repair, the vendor management and contract negotiation tasks get complicated, quickly. We help alleviate the headaches. We have a large selection of pre-approved and qualified service providers and manage the work order process from beginning to end.
Property, Building & Landscape Maintenance
From snow shoveling to landscape maintenance and regular building maintenance, we retain and manage vendors, schedule and check their work according to your HOAs desired level.
Welcoming New Homeowners
We provide an informative welcome letter to all new owners including, how to pay assessments, submit an architectural request, maintenance responsibilities, and more!
Architectural Review Process
We offer a seamless online solution for the architectural & design review process - From the initial requirements, to review, and final approval, all parties can seamlessly participate, offer feedback, and ultimately render a decision all online.
Elections, Governance & Training
Planning, meetings, conducting board elections and other types of meetings are essential to the smooth operation of any association – we help you along the way.
Accounting & Financial Services
From online payments to budget analysis, our experienced, financial and accounting professionals provide tailored services designed to help your homeowners association manage its finances. We provide all the necessary financial tools and information your association and its board will need to make sound management decisions.
We provide easy to understand, timely, and accurate financial data while assisting the board of directors in fulfilling their fiduciary obligations and responsibilities. All this with easy to understand reports and access to our professional team to hep answer questions. The financial success of your community is our top priority.
Budget Planning & Preparation
We prepare comprehensive annual operating budgets to the Board of Directors. This includes analysis of repair and maintenance needs, operating expenses and any capital improvements anticipated for that period including reserve fund requirements as applicable.
Monthly, Quarterly & Annual Reporting
We create and distribute easy to read and understand financial reports, designed to make your board's fiduciary responsibilities as easy as possible.
Federal & State Tax and Document Filing
We will work with your community’s accountant or accounting firm to deliver all necessary financial reports required for filing annual Federal and State tax returns.
Account Reconciliation & Balancing
We maintain checking and other income accounts such as savings and reserve accounts - and ensure all income accounts are properly reconciled each month.
Process Assessments & Payments
Bill and collect all general assessments, special assessments and other miscellaneous billings. We record & deposit all assessments & other charges on your Association’s behalf as well as pursue delinquent accounts.
Revenue Collection & Delinquency Management Services
We collect, record, and deposit all assessments & other charges on your Association’s behalf as well as pursue delinquent accounts.
Accounts Payable and Receivable
Working with vendors and HOA members, we maintain a record of income and expenses. We prepare and disburse payment of charges and obligations incurred by the Association.
Utilizing a state of the art data management system we maintain records of all homeowners, vendors, contracts, insurance, W9’s, 1099’s, and more!